Financial Services
FINANCIAL SERVICES
Location: Boynton Hall, 2nd Floor Ext. 5754
Paying invoices, depositing cash, department transfers - All forms should be sent to the Financial Services after obtaining Division Head approval. The following is a list of forms that can be found on their website under Faculty & Staff and their use:
• Independent Contractor Policy – To hire Independent Contractors
• W-9 – For new vendors - submit with Check Request Form
• Banner Finance Access Request Form – To give access to Banner for finance
• Cash Receipts Form – To deposit cash/checks
• Check Request Form – To pay invoices – bills need to be attached (see attached list of common account numbers)
• Expense Report – To get reimbursed for out of pocket expenses
• Sole Source Vendor Justification Transfer/Price Verification Form – For orders over $10,000
• Interdepartmental Transfer/Journal Entry Form – To correct a wrong charge or to transfer a charge to a different department
• New Fund/Org Request Form – To create a new fund
• Salary Redistribution Form – To change charge on salary to another charge
• Petty Cash Replenishment Form – To maintain a petty cash fund
What Is A FOAPAL
When filling out check requests you will need to know the FOAPAL (fund, org, account, program) to charge your account.
(ADD TABLE)
Most Commonly Used Account & Vendor Numbers
Account Numbers
http://www.wpi.edu/Images/CMS/ACC/Account_Numbers.pdf
Supplies
7111 Office Supplies
71110 Chemistry Stores
7116 Computer Supplies
7117 Laboratory Supplies
7118 Uniform Expense
7119 Undergraduate Project Supplies
Postage/Printing
7131 Postage
7132 Express Mail
7133 Mailing Costs
7152 Printing
Rent Expenses
7161 Rent-space
Equipment
7181 Lab Equip <$1,000
7182 Lab Equip >$1,000
7183 Office Equip & Furniture
7185 Equipment-Rental
7187 Computer Hardware
7188 Computer Software
7189 Service Contracts
Professional Services
7211 Consultant Services
7216 Other Professional
7217 Outside Contract Labor
7218 Athletic Officials
Purchased Services
7225 Advertising & Promotion
7226 Other Fees
Travel and Related Expenses
7311 Travel-Domestic
7312 Travel-Foreign
7319 Unallowable Costs
7321 Meeting Expense
7322 Entertainment Expense
7325 Meals
Equipment Repairs & Maintenance
7421 Equip. Repairs & Maint.
7422 Computer Hardware
7423 Computer Software
7424 Repair & Maint. Other
7425 Maintenance Contracts
7426 Auto and Truck Expense
Utilities
7431 Gas
7432 Fuel
7433 Water/Sewer
7434 Electric
7435 Worcester Fire Service
Membership/Subscriptions
7161 Rent-space
7612 Memberships
Employee Relations
7633 Employee Relations
7632 Relocation expenses
7634 Prizes and Awards
7635 Faculty Recruitment
7636 Medical Exam
Other
7641 Alumni Relations
7649 Expense Reimbursements
Special Payments
7622 Honoraria
Vendor Numbers
http://www.wpi.edu/offices/acc/vendornos.html
AA Transportation C98501608
146 Supply C98500840
ABCO C05102508
Aimtek, Inc C01355302
Air Gas East C98501895
AT & T P454
AT & T Mobility C01025503
Bay State Elevator C97051105
Butler Dearden Paper C97010104
Canteen Refreshments C02270506
CAP Consumer Auto Parts C02198502
City of Worcester C96028202
Clark Mailing Service C97077105
Commonwealth of MA Z96010550
Courtyard Marriott C00017520
Crown Plaza C98501104
Cutler Associates C96010035
Deerfield Press Inc C98500050
Delsignore Electrical C01047501
DMM Construction C07178506
Eastern C98500495
Fisher Scientific C97294316
Flower Land C98500162
Good as Gold Coffee C98500061
Ricoh/Ikon Financial Services C98501434
Ricoh/Ikon Office Solutions C98501724
Iron Mountain C03315506
Jay's Coffee Service C98500968
Knight's Airport Limo C98501033
McMaster Carr C98500084
Nation Wide Ladder & Equipment C98503276
National Grid C96009782
National Instruments C96025420
NCS C04009506
NESCO C97051108
NSTAR Gas C98500039
Olympic C98501099
R. Mongovan Trucking C05188502
Registry of Motor Vehicles C98500623
Reynolds DeWalt C07046503
Sam's Club C98501078
Sigma-Aldrich Inc C98501872
Silver Screen Design C98500131
Staples Business Advantage C99172504
Toomey's C97080304
UPS C96009866
Verizon C00234507
Verizon Wireless C97073302
VWR International Inc. C97294366
W.B. Mason C98191501
W.W. Grainger C97294367
Waste Management C97294368
Worcester Airport Limo C98500161
Worcester Chemical Distrib. Co. C98500149
Work 'N Gear C98500685
YBP Library Services C99194502
