Payroll Process
All new WPI employees being paid through the Payroll Office (with the exception of Federal Work Study funded students) must complete a Form I-9, Employment Eligibility Verification, in Human Resources. Payroll Office requires:
• Form W-4 – Federal tax withholding form • Form M-4 – Massachusetts tax withholding form • Direct Deposit Authorization Form • Foreign National Form – for tax purposes (Foreign VISA holders ONLY)
Biweekly paid staff employees must complete an electronic timesheet via Web Time Entry system every two week pay period which must include your actual hours worked with IN and OUT hours and totals for each week. Electronic timesheets are due in the Payroll Office by NOON on Friday at the end of each pay period and paid the following Wednesday. Please refer to the complete directions on how to enter your time electronically.
Biweekly paid student employees must complete an electronic timesheet via the Web Time Entry system every two week pay period which must include the actual hours worked with IN and OUT hours and totals for each week. Timesheets are due in the Payroll Office by 10:00am on Monday following each pay period and paid the following Thursday.
•If NO timesheet is electronically submitted by the deadline, a paper timesheet with these hours will need to be submitted to payroll. Payment will be included with next pay cycle.
•Monthly paid employees are paid the last working day in that month. Payroll Authorizations or an EPAF initiate payments/no timesheet required.
All direct deposit pay stubs can be viewed on BannerWeb. If needed, please refer to the complete directions.
All live paychecks are held in Payroll for pick up with photo ID. Live checks are always produced while bank information is verified. New biweekly electronic timesheets are available on Sunday start of new pay cycle.
