Difference between revisions of "Hiring student worker"

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'''The EPAF Process'''
 
'''The EPAF Process'''
 
Log into Banner Web for Employees using your windows username and password.  Click on Employee, then EPAF Administrator, then New EPAF.  This will open the EPAF process.  You can hire a department funded, federally funded, research funded or restricted funded student worker using this system. You can also change status and terminate an employee's job. Please contact the Office of Human Resources if you have any questions and to attend a training class.  Detailed instructions and a user guide can be found on the Human Resources website under Resources for Administrative Professionals:  http://www.wpi.edu/Admin/HR/epaf13871.html
 
Log into Banner Web for Employees using your windows username and password.  Click on Employee, then EPAF Administrator, then New EPAF.  This will open the EPAF process.  You can hire a department funded, federally funded, research funded or restricted funded student worker using this system. You can also change status and terminate an employee's job. Please contact the Office of Human Resources if you have any questions and to attend a training class.  Detailed instructions and a user guide can be found on the Human Resources website under Resources for Administrative Professionals:  http://www.wpi.edu/Admin/HR/epaf13871.html

Latest revision as of 14:20, 16 April 2015

The EPAF Process Log into Banner Web for Employees using your windows username and password. Click on Employee, then EPAF Administrator, then New EPAF. This will open the EPAF process. You can hire a department funded, federally funded, research funded or restricted funded student worker using this system. You can also change status and terminate an employee's job. Please contact the Office of Human Resources if you have any questions and to attend a training class. Detailed instructions and a user guide can be found on the Human Resources website under Resources for Administrative Professionals: http://www.wpi.edu/Admin/HR/epaf13871.html

Research Assistants

For payroll deadlines see http://www.wpi.edu/offices/hr/payroll.html

Research Assistants (RAs) are compensated for participating in sponsored research projects in connection with their academic programs. Typical duties of RA’s include (but are not limited to) conducting laboratory experiments, assisting in the development of theoretical advances related to faculty research projects, and conducting literature reviews on topics of research interest. Research projects are typically supported by grants and contracts awarded to the university by government agencies, industrial firms or other private organizations.

RA’s who perform research directly connected to their thesis/dissertation must recognize the research is a full-time professional commitment that must be balanced with the course work required for the desired degree.

The level of support provided to graduate students who have been selected for a research assistantship varies depending on the specific nature of the course work, project and student’s status. Funds may also be available to support summer research activities for students through university or departmental sources, or sponsored research projects. Some provisions exist under which WPI will pay the tuition for a student’s graduate program, but provide no support beyond tuition.

RA award funding includes

  • Tuition support for up to 9 credits (sometimes 10 credits) per semester (student must be registered full-time)
  • Minimum monthly stipend determined annually from research grant funds (additional funds can be added)
  • Academic year of 9 months, August to May (a new RA award is required for summer months)

Graduate Student responsibilities

• Required to be an admitted graduate student and enrolled full-time

• Maintain satisfactory academic progress as defined by the department

• Payroll tax, direct deposit and I-9 forms must be on file in Human Resources to issue a paycheck

Academic Department

• Initiates the award by filling out the EPAF (Electronic Personnel Action Form) with stipend and tuition information

• Principal investigator approves EPAF

• Funds that start with 20, 21, 22 go to Research Accounting; other funds to Finance for approval

• Tuition Only Authorization Form (if no stipend) – on HR website – follows same approval procedures as EPAF

• For Change of Status, please call Human Resources first to remove end date; prepare new termination EPAF

• For new accepted students an EPAF must be prepared and approved before a letter can be sent

• Sends EPAF to Research Accounting Office before the 10th of the month student is to be paid

Research Accounting Office

• Approves the funding source

• Sends EPAF to Graduate Studies Office before the 10th of the month student is to be paid

Graduate Studies Office

• Enter data in Banner and send award letter to student

• Forward EPAF to Human Resources by the 18th

o New Student – EPAF will be forwarded after student confirms

o Returning Student – EPAF will be forwarded after data has been entered

Human Resources:

• Confirms all signatures and I-9 form

• Apply info into personnel database

• EPAF must be in Human Resources before the 18th

• Payroll office enters tax forms and direct deposit information prior to running payroll checks


TEACHING ASSISTANTS For payroll deadlines see http://www.wpi.edu/offices/hr/payroll.html Teaching assistantships are awarded to graduate students on a competitive basis. Teaching Assistants (TAs) are generally assigned duties that support faculty in their teaching responsibilities. Typical duties of TAs include (but are not limited to) grading of undergraduate and graduate student course paperwork, supervision of undergraduate science and engineering laboratory course sections, as well as individual and small-group conference sections associated with faculty lecture courses. Some departments have more stringent requirements. TA assignments are made by the academic department and, with rare exception, are awarded starting with the fall semester. Consult the graduate coordinator in the academic department for specific information. Academic departments are informed by the Provost’s office of their TA allocations at the beginning of the calendar year. Unauthorized TA assignments will not be paid out of the department allocation.

TA award funding includes: • Tuition support for up to 10 credit hours per semester (student must be registered full-time)

• Minimum monthly stipend to be determined annually from WPI allocation (department funds can be added)

• Academic year of 9 months, (no TA assignments for summer session)

Graduate Student responsibilities:

• Required to be an admitted graduate student and enrolled full-time

• Maintain satisfactory academic progress as defined by the department

• Required to be on campus and available for their assignments 10 days before undergraduate classes begin in the fall, and every day the university is open during the academic year, until the spring graduation (see the Academic Calendar)

• Expected to work 20 hours per week on their assigned duties

• Payroll tax, direct deposit and 1-9 forms must be on file in Human Resources to issue a paycheck

Academic Department:

• Initiates the award by filling out the EPAF (Electronic Personnel Action Form). Please enter under “COMMENTS” as much information as possible about the number of tuition credits and the FOAPAL to be charged for Fall and Spring, termination and the reason for it, change of FOAPAL, and if a Startup the professor’s name should be included.

• Tuition Only Authorization Form (if no stipend) – on HR website – follows same approval procedure as EPAF

• Department Head approves EPAF

• Sends form to Graduate Studies Office before the 10th of the month student is to be paid

Graduate Studies Office:

• Enter data in Banner and send award letter to student

• Forward EPAF to Provost’s Office o New Student – EPAF will be forwarded after student confirms o Returning Student – EPAF will be forwarded after data has been entered

Provost’s Office:

• Approve funding sources

• Forward EPAF to Human Resources before the 18th of the month

Human Resources:

• Confirms all signatures and I-9 forms

• Entering information into personnel database

• Payroll office enters tax forms and direct deposit information prior to running payroll checks