Difference between revisions of "Financial Services"
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Revision as of 15:53, 6 March 2015
FINANCIAL SERVICES
Location: Boynton Hall, 2nd Floor Ext. 5754 http://www.wpi.edu/Admin/Acc/
Paying invoices, depositing cash, department transfers - All forms should be sent to the Financial Services after obtaining Division Head approval. The following is a list of forms that can be found on their website under Faculty & Staff and their use:
• Independent Contractor Policy – To hire Independent Contractors
• W-9 – For new vendors - submit with Check Request Form
• Banner Finance Access Request Form – To give access to Banner for finance
• Cash Receipts Form – To deposit cash/checks
• Check Request Form – To pay invoices – bills need to be attached (see attached list of common account numbers)
• Expense Report – To get reimbursed for out of pocket expenses
• Sole Source Vendor Justification Transfer/Price Verification Form – For orders over $10,000
• Interdepartmental Transfer/Journal Entry Form – To correct a wrong charge or to transfer a charge to a different department
• New Fund/Org Request Form – To create a new fund
• Salary Redistribution Form – To change charge on salary to another charge
• Petty Cash Replenishment Form – To maintain a petty cash fund
What Is A FOAPAL
When filling out check requests you will need to know the FOAPAL (fund, org, account, program) to charge your account.
- add table
Most Commonly Used Account & Vendor Numbers
Account Numbers
http://www.wpi.edu/Images/CMS/ACC/Account_Numbers.pdf
Supplies
7111 Office Supplies
71110 Chemistry Stores
7116 Computer Supplies
7117 Laboratory Supplies
7118 Uniform Expense
7119 Undergraduate Project Supplies
Postage/Printing
7131 Postage
7132 Express Mail
7133 Mailing Costs
7152 Printing
Rent Expenses
7161 Rent-space
Equipment
7181 Lab Equip <$1,000
7182 Lab Equip >$1,000
7183 Office Equip & Furniture
7185 Equipment-Rental
7187 Computer Hardware
7188 Computer Software
7189 Service Contracts
Professional Services
7211 Consultant Services
7216 Other Professional
7217 Outside Contract Labor
7218 Athletic Officials
Purchased Services
7225 Advertising & Promotion
7226 Other Fees
Travel and Related Expenses
7311 Travel-Domestic
7312 Travel-Foreign
7319 Unallowable Costs
7321 Meeting Expense
7322 Entertainment Expense
7325 Meals
Equipment Repairs & Maintenance
7421 Equip. Repairs & Maint.
7422 Computer Hardware
7423 Computer Software
7424 Repair & Maint. Other
7425 Maintenance Contracts
7426 Auto and Truck Expense
Utilities
7431 Gas
7432 Fuel
7433 Water/Sewer
7434 Electric
7435 Worcester Fire Service
Membership/Subscriptions
7161 Rent-space
7612 Memberships
Employee Relations
7633 Employee Relations
7632 Relocation expenses
7634 Prizes and Awards
7635 Faculty Recruitment
7636 Medical Exam
Other
7641 Alumni Relations
7649 Expense Reimbursements
Special Payments
7622 Honoraria
Vendor Numbers