Financial Services

FINANCIAL SERVICES

Location: Boynton Hall, 2nd Floor Ext. 5754 http://www.wpi.edu/Admin/Acc/

Paying invoices, depositing cash, department transfers - All forms should be sent to the Financial Services after obtaining Division Head approval. The following is a list of forms that can be found on their website under Faculty & Staff and their use:

• Independent Contractor Policy – To hire Independent Contractors

• W-9 – For new vendors - submit with Check Request Form

• Banner Finance Access Request Form – To give access to Banner for finance

• Cash Receipts Form – To deposit cash/checks

• Check Request Form – To pay invoices – bills need to be attached (see attached list of common account numbers)

• Expense Report – To get reimbursed for out of pocket expenses

• Sole Source Vendor Justification Transfer/Price Verification Form – For orders over $10,000

• Interdepartmental Transfer/Journal Entry Form – To correct a wrong charge or to transfer a charge to a different department

• New Fund/Org Request Form – To create a new fund

• Salary Redistribution Form – To change charge on salary to another charge

• Petty Cash Replenishment Form – To maintain a petty cash fund

What Is A FOAPAL

When filling out check requests you will need to know the FOAPAL (fund, org, account, program) to charge your account.

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Most Commonly Used Account & Vendor Numbers

Account Numbers

http://www.wpi.edu/Images/CMS/ACC/Account_Numbers.pdf

Supplies

7111 Office Supplies

71110 Chemistry Stores

7116 Computer Supplies

7117 Laboratory Supplies

7118 Uniform Expense

7119 Undergraduate Project Supplies

Postage/Printing

7131 Postage

7132 Express Mail

7133 Mailing Costs

7152 Printing

Rent Expenses

7161 Rent-space

Equipment

7181 Lab Equip <$1,000

7182 Lab Equip >$1,000

7183 Office Equip & Furniture

7185 Equipment-Rental

7187 Computer Hardware

7188 Computer Software

7189 Service Contracts

Professional Services

7211 Consultant Services

7216 Other Professional

7217 Outside Contract Labor

7218 Athletic Officials

Purchased Services

7225 Advertising & Promotion

7226 Other Fees

Travel and Related Expenses

7311 Travel-Domestic

7312 Travel-Foreign

7319 Unallowable Costs

7321 Meeting Expense

7322 Entertainment Expense

7325 Meals

Equipment Repairs & Maintenance

7421 Equip. Repairs & Maint.

7422 Computer Hardware

7423 Computer Software

7424 Repair & Maint. Other

7425 Maintenance Contracts

7426 Auto and Truck Expense