Financial Services

FINANCIAL SERVICES

Location: Boynton Hall, 2nd Floor Ext. 5754 http://www.wpi.edu/Admin/Acc/

Paying invoices, depositing cash, department transfers - All forms should be sent to the Financial Services after obtaining Division Head approval. The following is a list of forms that can be found on their website under Faculty & Staff and their use:

• Independent Contractor Policy – To hire Independent Contractors

• W-9 – For new vendors - submit with Check Request Form

• Banner Finance Access Request Form – To give access to Banner for finance

• Cash Receipts Form – To deposit cash/checks

• Check Request Form – To pay invoices – bills need to be attached (see attached list of common account numbers)

• Expense Report – To get reimbursed for out of pocket expenses

• Sole Source Vendor Justification Transfer/Price Verification Form – For orders over $10,000

• Interdepartmental Transfer/Journal Entry Form – To correct a wrong charge or to transfer a charge to a different department

• New Fund/Org Request Form – To create a new fund

• Salary Redistribution Form – To change charge on salary to another charge

• Petty Cash Replenishment Form – To maintain a petty cash fund

What Is A FOAPAL

When filling out check requests you will need to know the FOAPAL (fund, org, account, program) to charge your account.

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Most Commonly Used Account & Vendor Numbers

Account Numbers

http://www.wpi.edu/Images/CMS/ACC/Account_Numbers.pdf

Supplies

7111 Office Supplies

71110 Chemistry Stores

7116 Computer Supplies

7117 Laboratory Supplies

7118 Uniform Expense

7119 Undergraduate Project Supplies

Postage/Printing

7131 Postage

7132 Express Mail

7133 Mailing Costs

7152 Printing

Rent Expenses

7161 Rent-space

Equipment

7181 Lab Equip <$1,000

7182 Lab Equip >$1,000

7183 Office Equip & Furniture

7185 Equipment-Rental

7187 Computer Hardware

7188 Computer Software

7189 Service Contracts

Professional Services

7211 Consultant Services

7216 Other Professional

7217 Outside Contract Labor

7218 Athletic Officials

Purchased Services

7225 Advertising & Promotion

7226 Other Fees

Travel and Related Expenses

7311 Travel-Domestic

7312 Travel-Foreign

7319 Unallowable Costs

7321 Meeting Expense

7322 Entertainment Expense

7325 Meals

Equipment Repairs & Maintenance

7421 Equip. Repairs & Maint.

7422 Computer Hardware

7423 Computer Software

7424 Repair & Maint. Other

7425 Maintenance Contracts

7426 Auto and Truck Expense

Utilities

7431 Gas

7432 Fuel

7433 Water/Sewer

7434 Electric

7435 Worcester Fire Service

Membership/Subscriptions

7161 Rent-space

7612 Memberships

Employee Relations

7633 Employee Relations

7632 Relocation expenses

7634 Prizes and Awards

7635 Faculty Recruitment

7636 Medical Exam

Other 7641 Alumni Relations

7649 Expense Reimbursements

Special Payments

7622 Honoraria

Vendor Numbers