Financial Services
FINANCIAL SERVICES
Location: Boynton Hall, 2nd Floor Ext. 5754 http://www.wpi.edu/Admin/Acc/
Paying invoices, depositing cash, department transfers - All forms should be sent to the Financial Services after obtaining Division Head approval. The following is a list of forms that can be found on their website under Faculty & Staff and their use:
• Independent Contractor Policy – To hire Independent Contractors
• W-9 – For new vendors - submit with Check Request Form
• Banner Finance Access Request Form – To give access to Banner for finance
• Cash Receipts Form – To deposit cash/checks
• Check Request Form – To pay invoices – bills need to be attached (see attached list of common account numbers)
• Expense Report – To get reimbursed for out of pocket expenses
• Sole Source Vendor Justification Transfer/Price Verification Form – For orders over $10,000
• Interdepartmental Transfer/Journal Entry Form – To correct a wrong charge or to transfer a charge to a different department
• New Fund/Org Request Form – To create a new fund
• Salary Redistribution Form – To change charge on salary to another charge
• Petty Cash Replenishment Form – To maintain a petty cash fund
What Is A FOAPAL
When filling out check requests you will need to know the FOAPAL (fund, org, account, program) to charge your account.
- add table
Most Commonly Used Account & Vendor Numbers
Account Numbers
http://www.wpi.edu/Images/CMS/ACC/Account_Numbers.pdf
Supplies
7111 Office Supplies
71110 Chemistry Stores
7116 Computer Supplies
7117 Laboratory Supplies
7118 Uniform Expense
7119 Undergraduate Project Supplies
Postage/Printing
7131 Postage
7132 Express Mail
7133 Mailing Costs
7152 Printing
Rent Expenses
7161 Rent-space
Equipment
7181 Lab Equip <$1,000
7182 Lab Equip >$1,000
7183 Office Equip & Furniture
7185 Equipment-Rental
7187 Computer Hardware
7188 Computer Software
7189 Service Contracts
Professional Services
7211 Consultant Services
7216 Other Professional
7217 Outside Contract Labor
7218 Athletic Officials
Purchased Services
7225 Advertising & Promotion
7226 Other Fees
Travel and Related Expenses
7311 Travel-Domestic
7312 Travel-Foreign
7319 Unallowable Costs
7321 Meeting Expense
7322 Entertainment Expense
7325 Meals
Equipment Repairs & Maintenance
7421 Equip. Repairs & Maint.
7422 Computer Hardware
7423 Computer Software
7424 Repair & Maint. Other
7425 Maintenance Contracts
7426 Auto and Truck Expense